Any time a new participant arrives at G4 we ask them to sign-up through our New Participant Form. We use a digital form that allows us to share that information more easily with their leaders. We are also better able to organize and review information when it is held in a digital format. You should choose the method of collection that works best for your church, but here are a few guidelines of what you would want to include and a few examples to help you prepare your own form.

Important Information to Collect

• Name
• Email Address
• Address
• Date of Birth
• Church Member
• Group Attending
• Permission for Contact
• Informed Consent

Informed Consent and How to Explain It

Informed consent is a vital part of any counseling ministry even for lay based ministries that are operating without professional counselors. The primary goal of any informed consent is explain to participants what you are committing to as a ministry and set fair expectations for the participants.

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Every church has unique needs that work for their setup; however, there are a few items that any church might benefit from using. As you begin to think through setup for your churches space make sure you’re thinking through your check-in process and the things you may or may not need from the following list:

• G4 Table Covering
• A-Frame Signage
• Sign Inserts
• First-time Sign-up Technology (Computer/iPads)
• iPad Keyboards
• NameTags
• Permanent Markers
• Pens

This is not an exhaustive list but simply a starting point to help you get your setup moving in the right direction. We’ve included links to some of the vendors that we have used in the past. Feel free to reach out to them or your local vendors.